This policy explains how user consent and authorization must be obtained, documented, and enforced to ensure lawful and responsible access within organizational environments.
The purpose of this policy is to define the principles governing user consent and authorization for access to systems, data, and digital resources. It applies to employees, administrators, contractors, and any other authorized users.
Consent and authorization are separate concepts. Both must be present where required by law or internal governance standards.
Consent refers to the informed, voluntary, and explicit agreement of a user or data subject to allow access or processing activities.
Authorization refers to technical and administrative controls that determine what actions an authenticated user is permitted to perform.
Consent does not automatically grant unrestricted access. Authorization must always be limited to defined roles and legitimate purposes.
Administrative privileges, monitoring capabilities, and access to sensitive systems require additional justification, documentation, and oversight.
Organizations are responsible for obtaining user consent before enabling access, monitoring, or data processing activities where required by law.
Consent must be clear, documented, and communicated in a manner that users can reasonably understand. Implied or hidden consent mechanisms must not be used where explicit consent is required.
Access must be granted based on defined roles, responsibilities, and operational needs. The principle of least privilege must be applied at all times.
Authorization must be reviewed periodically and updated promptly when roles change or access is no longer required.
Consent and authorization decisions must be documented in a manner that supports internal review, audits, and regulatory inquiries.
Records should demonstrate when consent was obtained, what access was authorized, and who approved such access.
Responsibility for obtaining consent, defining authorization rules, and enforcing access controls rests entirely with the organization. Violations of this policy may result in suspension of access or internal disciplinary measures.